Senior Administrator-Senior Project Manager
Company: Wake County Public School System
Location: Durham
Posted on: January 7, 2026
|
|
|
Job Description:
Overview: POSITION TITLE (Oracle title) SENIOR ADMINISTRATOR
WORKING TITLE Senior Project Manager SCHOOL/DEPARTMENT Facilities
Design & Construction (FD&C) LOCATION Crossroads III, Cary, NC
PAY GRADE Senior Administrator Band 3 FLSA STATUS Exempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE
Monday-Friday (occasional evenings and weekends) Position is
available for a Hybrid Telework workweek POSITION PURPOSE:
Represents the interests of Wake County Public School System
(WCPSS) in the administration of facility capital improvement
projects to ensure compliance with the procedures and policies of
the Board of Education. Coordinates with school administrators and
other staff as required to execute construction work and minimize
disruption to school operations. Maintains construction project
schedules and budgets, applying sound business principles and
innovative methods to reduce costs. Uses the available data systems
to effectively manage work and track performance. MINIMUM
QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Extensive
knowledge of personal computers, including proficiency in
spreadsheets, database, project management software, and building
automation software; Knowledge of the Occupational Safety and
Health Administration (OSHA) requirements; Sufficient leadership
skills in supervision of general construction as a contractor or
owner’s representative; Critical thinking and problem-solving
skills; organizational skills; Ability to be proactive and apply
technical knowledge to improve deliverables, providing attention to
detail to minimize errors; Ability to communicate clearly and
concisely both in oral and written form using a variety of
communication techniques and tools to ensure the appropriate flow
of information, collaborative efforts, and feedback; excellent
public speaking and presentation skills; Ability to accurately
read, interpret, and comply with WCPSS and departmental procedures;
Ability to work well within a team environment that values an open
exchange of ideas; Ability to establish and maintain effective
working relationships with diverse group of stakeholders (e.g.
design professionals, contractors, inspectors, principals,
teachers, parents, other school system staff). EDUCATION, TRAINING,
AND EXPERIENCE Bachelor’s degree in Mechanical Engineering, Civil
Engineering, Architectural Engineering, Architecture, Finance, or
Building Construction; AND Five years of directly related
experience; OR An equivalent combination of education and relevant
experience sufficient to successfully perform the essential duties
of the job. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and
maintain a valid motor vehicle operator’s license according to the
State of North Carolina requirements. PREFERRED QUALIFICATIONS:
Experience with planning and on-site construction of large capital
improvement projects; Experience in one of the following areas of
concentration: Building Automation Systems, mechanical/HVAC
construction, general construction; Project Management Professional
(PMP) ® certification or other project management
certification/training. ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepares project budget, management plan, and contracts;
participates in coordination of alternative locations for school
staff and students during the pre-design phase. Participates in
review of design documents for compliance with Design Guidelines
and the review of construction cost estimates for adherence to
project budget; obtains agency approvals as required during the
design phase (e.g. Department of Insurance, Department of Public
Instruction, local municipalities). Coordinates preparation of
documentation for bid process; oversees bid review and prepares
recommendations for Board approval. Reviews contractor schedule and
regularly monitors progress; attends job site meetings and visits
site, as required, during the construction phase. Monitors change
order log and status reports; processes project pay applications
and change orders for construction. Conducts ongoing quality
control inspection of projects to ensure compliance with Design
Guidelines, contract documents, codes, and regulations. Maintains
technical records and files in accordance with department
procedures. Coordinates delivery of Owner-furnished items with
appropriate personnel (e.g. Technology Services, Security, Child
Nutrition Services, etc.); obtains Certificate of Occupancy and
other agency approvals. Monitors completion of punch-list; obtains
certificate letters and warranties from contractors and design
consultants; obtains as-builts and final documents/ manuals during
the closeout and warranty phase. Processes final pay applications
from contractors and design consultants. Reconciles and closes out
purchase orders in association with current projects. Schedules
eleven-month warranty inspections and monitors completion of any
warranty-related work. Performs other related duties, as assigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a
professional office environment and has a noise level of mostly low
to moderate. This role routinely uses standard office equipment
such as computers, scanners, and copiers. The position, at times,
must be able to come into direct contact with school system staff
and staff members of external agencies, and the community. Work is
considered light physical work, requiring the exertion of up to ten
pounds of force. The work frequently requires driving automotive
equipment. Will need to travel to construction sites on a frequent
and unscheduled basis. EFFECTIVE DATE: 6/2024 DISCLAIMER: The above
statements are intended to describe the general purpose and
responsibilities assigned to this position. They are not intended
to contain or be interpreted as a comprehensive inventory of all
duties, responsibilities, and skills required by the employees
assigned to this position. This description may be revised by HR
and approved at any time.
Keywords: Wake County Public School System, Chapel Hill , Senior Administrator-Senior Project Manager, Engineering , Durham, North Carolina
