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EXECUTIVE ASSISTANT - DIVISION OF HEMATOLOGY

Company: UNC Healthcare
Location: Chapel Hill
Posted on: October 10, 2020

Job Description:

Description

The Executive Assistant provides the principal executive office/administrative

support to the division chief and divisional leadership. Handles critical and confidential

information and uses discretion in dealing with internal and external contacts.

Specific divisional duties include, but are not limited to: Acts as a liaison between Division Chief, Administrative

Chief, and Business Manager

Communicates, manages and follows up with other executive

assistant regarding numerous projects, meeting and data requests

Works closely with Department Chair’s office, SOM and

hospital leadership

Event planning (retreat/faculty recognition/holiday/other) –

coordinates with counterpart, if appropriate

Oversees annual faculty review process

Faculty mentorship coordination and tracking

Anticipates needs related to schedules and activities and

provides administrative, communication, clerical, travel and financial support

to fulfill anticipated and established needs

Ensures compilation and advance distribution of meeting

materials, including working with executives on agendas in PowerPoint for

senior-level meetings

Schedules divisional faculty meetings

Schedules senior leadership meetings (coordinates with

counterpart)

Supplemental administrative support for other leadership

positions as needed (ACA, business managers)

Special projects (may include faculty recruitment

coordination, etc.)

Divisional announcements to faculty and staff, maintenance

of listserv(s) and email contact groups

Maintains divisional org chart

Processes reimbursements for travel and work-related

expenses

Maintains and updates CV and NIH biosketch

Qualifications

High School diploma or GED ( Bachelor’s degree preferred)

Four (4) years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Keywords: UNC Healthcare, Chapel Hill , EXECUTIVE ASSISTANT - DIVISION OF HEMATOLOGY, Other , Chapel Hill, North Carolina

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