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Administrative Assistant

Company: University of North Carolina at Chapel Hill
Location: Chapel Hill
Posted on: July 3, 2019

Job Description:

Posting Information Position Information Position Type Permanent Staff (SHRA) Is this an internal only recruitment? No Position Title Admin Support Specialist - Advanced Working Title Administrative Assistant Position Number 20033751 Vacancy ID P010192 Budgeted Hiring Range $41,250-$50,000 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet . Salary Grade Equivalent 63/GN07 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule M-F Department Name and Number Medical Education-420201 Date First Posted 05/24/2019 Closing Date 07/02/2019 Position Location Chapel Hill, NC Position Posting Category Administrative/Clerical Support Position Summary Information Department Description The primary purpose of the Office of Medical Education (OME) is to provide the highest quality of service and support in the areas of medical education to School of Medicine students, faculty and staff through innovative approaches to teaching evaluation and curriculum design and delivery. Equal Opportunity Employer The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran. Position Description This position will provide services of direct benefit to students and their education. The position will be responsible for providing a wide range of administrative support and project management duties for the Senior Associate Dean for Medical Education, The Associate Dean of Student Affairs, the Assistant Dean for Curriculum, and the Assistant Dean for Student Affairs. This position will have constant interaction with a variety of faculty, administrators, staff and students. This position will be primarily responsible for the complex calendar management of the Medical Education Deans, including scheduling and confirming meetings, conferences and appointments, preparing and distributing information, arranging travel, and ensuring technology to support video and teleconference needs are met. This position will have primary responsibility for preparing and providing follow-up for the School of Medicine's leadership committees, which govern the MD curriculum and program. The individual in this position must operate with a high degree of discretion and professionalism, and will be entrusted with sensitive student and curriculum information. The importance of this individual's role is crucial to the academic and administrative needs of the Office of Medical Education. Minimum Education and Experience Requirements High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Essential Skills, Knowledge and Abilities The successful candidate for this position will possess strong communication skills and a keen attention to detail; proficiency with Microsoft Outlook is essential. The successful candidate will have experience working in a higher education environment, and knowledge of the medical education field. The ability to multi-task and independently prioritize workload is essential. Preferred Qualifications The Department has a strong preference for candidates with experience working in an academic medical center environment. Required Licenses/Certifications Special Physical and Mental Requirements Position/Schedule Requirements Position Attributes Stimulus/ARRA Funded No Quick Link http://unc.peopleadmin.com/postings/162505 Contact Information Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employmentunc.edu Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status. Applicant Documents Required Documents Curriculum Vitae / Resume List of References Optional Documents Posting Supplemental Questions Required fields are indicated with an asterisk (). Please select the response below that best describes your experience/education for the Administrative Support Specialist position. High school diploma/GED and at least one year of office support experience Associate's, Bachelor's, Master's, or Doctorate in any field Combination of post high school education and/or experience in office support to equal at least 1 year Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience) None of the above Do you have experience working in an academic medical center environment? \ Yes NO How would you rate your ability to switch from task to task without a lot of transition time? (Open Ended Question) What is your approach to effective communication? (Open Ended Question)

Keywords: University of North Carolina at Chapel Hill, Chapel Hill , Administrative Assistant, Administration, Clerical , Chapel Hill, North Carolina

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