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Admin Support Specialist

Company: UNC Department of Public Safety
Location: Chapel Hill
Posted on: January 31, 2019

Job Description:

# Position Summary Information## Department DescriptionThe Department of Emergency Medicine is a fast-growing academic department of the UNC School of Medicine. It was established in 1991 with eight faculty members and is now comprised of 36 on-site faculty members, 75 honorary faculty, 30 residents and the following components: the Emergency Department of UNC Hospitals, Carolina Air Care, and the Divisions of Research, Residency, Informatics and EMS.Approximately 69,000 high acuity patients are treated by the Emergency Department each year, up from 27,000 in the early 1990s. The Department is the avenue of admission for more than 40 percent of the in-patients admitted to the Hospital. The Emergency Department is a high stress environment, which serves as the first line of medical care for adults and children from all over the State of North Carolina. Since the UNC Hospitals are designated as a Level I Trauma Center, many of the patients treated by UNC present complex pathology. The Department of Emergency Medicine is the focal point for medical concerns from many sources, including the general public, and interacts at all levels with education and research efforts in the Hospital and University. The clinical Emergency Department (Hospital) operates on an annual revenue budget of over $35 million. The academic Emergency Department (University) operates on an annual revenue budget of $12.1 million.The physician faculty has the primary responsibility of providing patient care, supervising medical students and residents assigned to the Emergency Department, and promoting the Emergency Medicine curriculum. The Department actively collaborates with various programs and is becoming involved in many areas of multi-disciplinary research. Currently there are projects underway with many Departments in the Schools of Medicine and Federal & State agencies.Carolina Air Care, the aeromedical service, services the entire State, transporting the most critically ill and injured patients to this and other institutions throughout North Carolina. It has approximately 1250 flights annually with a similar number of ground ambulance missions. The newly established research laboratory allows attendings, resident physicians and students the opportunity to test and develop ideas regarding new therapeutic treatments and techniques in a controlled environment. Currently, three faculty utilize the space, working on three different grants. Thorough scientific investigations and experimentation is the foundation from which new and innovative medical treatments are derived, tested, and approved. All currently utilized medical practices have been developed through testing of hypotheses in an exacting scientific manner. This laboratory has a very unique clinical focus in that procedures and techniques developed herein will, through the appropriate channels, move into practice in the emergency department. The growth of the academic department is highly correlated with the expansion of competitive research activities fostered by laboratory research. For example the department has catapulted from $0 research in 1991 to amassing $4.2 in 2004 from grants and contracts and the clinical revenue has grown to $11 million for FY 2015.## Equal Opportunity EmployerThe University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.## Position Description"THIS IS A REPOST. PREVIOUS APPLICANTS ARE STILL BEING CONSIDERED AND NEED NOT REAPPLY."The purpose of this position is to provide administrative support to Leadership Committee in Emergency Medicine. This position will be solely responsible for managing access to the Leadership committee in regards to screening calls and visitors. This position serves as a liaison between committee and faculty, staff, students and residents This position is expected to set up appointments and meetings for all members of the committee (with the exception of the department chair). The position requires a strong background in problems solving, communication and planning. General office and clerical support for the department staff and faculty.Answer/route phone calls, log phone messages, distribute mail, set up conference calls & departmental meeting times, arrange meetings/food as needed, locate and copy/check out library periodical articles and books, obtain patient records from Medical Information Management, take meeting minutes, maintain faculty & department files, and provide general office and clerical support to faculty and staff, as needed.## Minimum Education and Experience RequirementsHigh school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.## Essential Skills, Knowledge and AbilitiesExcellent verbal and written communication skills. Strong interpersonal skills and the ability to work in a diverse environment. Understanding and awareness of program services, policies, office protocols, professional practices and applicable laws/regulations. Professionalism, attention to detail, and the ability to maintain confidentiality. Strong organizational and time management skills. Ability to prioritize work amidst multiple demands and meet deadlines. Flexible, collaborative, yet able to work effectively with a high degree of independence. Demonstrated knowledge of such software/programs as Word, Excel, PowerPoint, and Outlook calendar.## Preferred QualificationsN/A# Contact Information## Office of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.eduPlease note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.*Position Type:* Permanent Staff (SHRA)*Is this an internal only recruitment?:* No*Position Title:* Admin Support Specialist - Journey*Working Title:* Admin Support Specialist*Position Number:* 20014272*Vacancy ID:* P009348*Budgeted Hiring Range:* $36,500 - $44,185*Pay Band Information:* For more information on the pay band for this branch and role, please click here.*Salary Grade Equivalent:* 61/GN06*Full-time/Part-time Permanent/Time-Limited:* Full-Time Permanent*Hours per week:* 40*Work Schedule:* Monday-Friday 8am to 5pm*Department Name and Number:* Emergency Medicine-411201*Date First Posted:* 11/15/2018*Closing Date:* 01/29/2019*Position Location:* Chapel Hill, NC*Position Posting Category:* Administrative/Clerical Support*Position/Schedule Requirements:* Overtime occasionally*Stimulus/ARRA Funded:* No*Quick Link:* http://unc.peopleadmin.com/postings/151619

Keywords: UNC Department of Public Safety, Chapel Hill , Admin Support Specialist, Administration, Clerical , Chapel Hill, North Carolina

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