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ADMINISTRATIVE COORDINATOR- OTOLARYNGOLOGY/HNS

Company: UNC Health Care
Location: Chapel Hill
Posted on: November 27, 2018

Job Description:

ADMINISTRATIVE COORDINATOR- OTOLARYNGOLOGY/HNS Job ID: OTH01N2T This position will provide highly responsible administrative support to designated Faculty, designated Fellows, and support all overall administrative functions. This position will be responsible for all functions and assist the designated faculty in his/her role in the Department of Otolaryngology/HNS. This will include heavy calendar management, requiring interaction with both internal and external executives, faculty, and assistants, as well as consultants to coordinate a variety of meetings. Applicant will communicate and handle incoming and outgoing electronic communications for designated faculty. Prioritizes and manages multiple projects simultaneously and follow through on issues in a timely manner. Arranges travel schedule and reservations as needed, as well as reimbursements for said travel. Files and retrieves documents and reference materials. Candidate would be responsible for organizing and facilitation of several Fellowships and annual courses for faculty. This position handles confidential information and must use discretion in dealing with internal and external contacts. Researches and prepares a variety of correspondence, presentations, and reports using office support software. Compile materials from multiple sources into unified presentations. Arranges all supporting details of meetings, conferences, and travel logistics for designated faculty. Monitors and maintains data bases for annual courses/meetings. Assists in providing primary telephone and visitor triage for entire suite of administrative offices. Provides back-up support to other administrative coordinators, as well as back-up support for the Department's Chair Executive Assistant whenever necessary. This support will include but is not limited to telephone coverage, mail delivery and scheduling coordination. Organizes files (electronic and paper) and ensures materials are readily accessible and that file maintenance is current.

Keywords: UNC Health Care, Chapel Hill , ADMINISTRATIVE COORDINATOR- OTOLARYNGOLOGY/HNS, Administration, Clerical , Chapel Hill, North Carolina

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