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Admin Support Specialist

Company: UNC Department of Public Safety
Location: Chapel Hill
Posted on: November 3, 2018

Job Description:

# Position Summary Information## Department DescriptionThe mission of the Office of Medical Education (OME) is to provide stellar service and support in the areas of medicine education to School of Medicine students, faculty, and staff and to meet LCME recertification standards through innovative approaches to teaching, evaluation, and curriculum design. The primary purpose of the Student Affairs Office is to create a supportive environment in which medical students can master the educational objectives of the curriculum while developing personally and professionally. We also maintain records of students? accomplishments toward fulfillment of their medical school requirements. Record-keeping functions are transferred from the Admissions Office to Student Affairs at matriculation and continue there indefinitely after graduation for verification and archival purposes.## Equal Opportunity EmployerThe University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.## Position DescriptionThe primary purpose of this position is to serve as the Executive Assistant to the Associate Dean of Student Affairs, Assistant Dean for Clinical Education, Assistant Dean of Curriculum and Evaluation, and Assistant Dean of Student Affairs. This Executive Assistant position will have frequent interaction with faculty, administrators, staff, and students. This position will be responsible for maintaining a vast number of schedules, scheduling and confirming meetings/conferences and appointments, preparing and distributing information via telephone, mail and email. This position will prepare necessary materials, reports and special projects and distribute routine correspondence and reports without direct supervision; complete various forms in compliance with UNC policies and procedures; obtain signatures as required; and maintain electronic and paper filing system for records, correspondence, and other essential documents. The importance of this individual?s role is crucial to the academic and administrative needs of the Office of Medical Education. Because of the high level of access to sensitive student records and confidential correspondence, the person in this position must demonstrate the highest standards of discretion and ability to maintain trust.## Minimum Education and Experience RequirementsHigh school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.## Essential Skills, Knowledge and AbilitiesDemonstrated possession of the competencies necessary to perform the work listed above. Ability to maintain confidential and sensitive information and records. Candidates must be proficient in the Microsoft Office products, (Word, Excel, PowerPoint, etc.). Excellent customer service skills, telephone etiquette, and attention to detail is essential. Must have the ability to multi task, be very flexible, organized, the ability to change priorities and work in a dynamic office. Excellent oral and written communication skills, effective problem solving capabilities, strong interpersonal skills and attention to detail are essential for success in this position.## Preferred QualificationsPrefer candidate with prior student services work experience. Experience in a higher education setting preferred. Associate?s degree is preferred.# Contact Information## Office of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.eduPlease note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.*Position Type:* Permanent Staff (SHRA)*Is this an internal only recruitment?:* No*Position Title:* Admin Support Specialist - Journey*Working Title:* Admin Support Specialist*Position Number:* 00060935*Vacancy ID:* P009284*Budgeted Hiring Range:* $34,000-$43,320*Pay Band Information:* For more information on the pay band for this branch and role, please click here .*Salary Grade Equivalent:* 61/GN06*Full-time/Part-time Permanent/Time-Limited:* Full-Time Permanent*Hours per week:* 40*Work Schedule:* Monday-Friday; 8:00am-5:00pm*Department Name and Number:* Med Ed-Student Affairs-420204*Date First Posted:* 10/30/2018*Closing Date:* 11/06/2018*Position Location:* Chapel Hill, NC*Position Posting Category:* Administrative/Clerical Support*Position/Schedule Requirements:* Overtime occasionally, Weekend work occasionally*Stimulus/ARRA Funded:* No*Quick Link:* http://unc.peopleadmin.com/postings/150683

Keywords: UNC Department of Public Safety, Chapel Hill , Admin Support Specialist, Administration, Clerical , Chapel Hill, North Carolina

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